The English Literature Study Program held a meeting on Tuesday, August 18, 2026, as part of its preparation for the upcoming semester. The meeting took place from 1:00 to 3:30 p.m. in the Master’s Meeting Room, 2nd Floor, Faculty of Adab and Cultural Sciences, and was attended by lecturers from the English Literature Study Program.

This meeting focused on the policy for student academic articles, as well as the supervision process and the conversion of articles as an alternative to the undergraduate thesis. The discussion began with a suggestion from one of the lecturers regarding the use of the term “research question” in thesis writing. Dr. Arif Budiman, S.S., M.A., suggested reconsidering the term and exploring the possible use of “problem statement” instead. Further discussion on this matter will take place at the next meeting with the relevant parties.

The meeting also covered the new policy on student academic articles, which had previously been shared through the English Literature Study Program group. Under the policy, students are expected to publish their articles in Sinta 3 journals or journals indexed in international databases and affiliated with Sunan Kalijaga State Islamic University or other universities.

As part of the article-writing process, the supervising lecturer is required to be involved as the second author (co-author). Students are also expected to consult with their supervisors throughout the writing process. Supervisors are also responsible for ensuring that the journals chosen by students are credible and not identified as predatory journals.

The use of Artificial Intelligence (AI) in academic writing was also discussed. Its use must follow the established guidelines, including which parts of the article may or may not use AI. One of the points discussed was that the discussion section may not be written using AI. The article's similarity level is also set at a maximum of 15%.

The credibility of the target journal also needs to be considered, including the composition of its editorial board and reviewers. The selected journal should involve academics from several countries as members of its editorial board or reviewer team.

The supervising lecturer must also be listed as the corresponding author of the article. The supervisor's email address should be included in the article, and the corresponding author status must also be recorded in the journal's OJS (Open Journal Systems).

Regarding the implementation of this policy, the study program will work toward a common understanding of the supervision process, assessment, and the conversion of articles as an alternative to the undergraduate thesis. The Head of the English Literature Study Program will follow up on the article grade conversion mechanism and consult it with the Vice Dean for Academic Affairs to ensure that the mechanism has a clear basis and guidelines.

At the next meeting, the study program will also prepare guidelines outlining the article assessment process and the conversion of the 6-credit undergraduate thesis into an academic article. To support the selection of supervisors, the English Literature Study Program will create a Google Form for students to indicate their preferred field of study, particularly for fifth-semester students. Students will choose between Literature and Linguistics.

The results of the student preferences will serve as one of the considerations in assigning article supervisors based on the students' fields of study. In this way, the supervision process can better match students' interests and academic fields.

The meeting was part of the English Literature Study Program's ongoing coordination to follow up on the student academic article policy and prepare a clear supervision process for students as they complete their studies. (SNJ)